Let’s say you’re about to make a very important presentation to a prospective client on the other side of the country. Before you depart on your business trip, you download all of your presentation materials and InDesign® hand-outs onto your trusty thumbdrive. Just in case, you also email the files to yourself.But while you’re in the air, your colleagues back at the office are making last minute edits to the files and your copies are now out of date. Worse yet, when you arrive at your destination, you realize you left your thumbdrive at home.
Sound familiar? The good news is that things are about to become a whole lot easier.
Over the next couple of weeks, we are rolling out the ability for Google Apps users to easily upload and securely share any type of file internally and externally using Google Docs. You get 1 GB of storage per user, and you can upload files up to 250 MB in size.
Now accessing your work files doesn’t require a connection to your internal office network. Nor do you need to email files to yourself, carry around a thumbdrive, or use a company network drive – you can access your files using Google Docs from any web-enabled computer.
Combined with shared folders in Google Docs, the upload feature is a great way to collaborate on files with coworkers and external parties. Instead of using cumbersome email attachments, you can upload files to a folder and share it with coworkers, who can then access and edit the files from a single place. You can even have your sales team securely share contracts with external clients for review.
And of course, by using Google Docs, you can quickly and easily search across all your files from one place, getting access to the right file when and where you need it.
Google Apps Premier Edition users can also use the Google Documents List Data API to upload files to Google Docs in batch, or purchase applications offered by third parties that enable you to migrate and sync your files to Google Docs:
Memeo Connect for Google Apps is a new desktop application that offers an easy way to access, migrate, and synchronize files to Google Docs across multiple computers. (PC and Mac) Syncplicity allows Google Apps users to synchronize, manage, and backup files across desktops and servers, making it easy to use Google Docs seamlessly with existing applications and files. (PC) Manymoon is an online project management platform that makes it simple to organize and share tasks and documents with coworkers and partners, including uploading files to Google Docs. We’re always looking for ways to make it easier for you to access and organize your information online and we hope you find the ability to store, share, and collaborate on files in Google Docs helpful. In the coming months, we will enable Google Apps Premier Edition customers to purchase additional storage for $3.50/GB/yr (or €3.00/gb/yr in the EU). If you’d like to be notified when additional storage can be purchased, please fill out this form and we will contact you as soon as it’s available. As always, we’d love your feedback and if you have any questions, please check out our help forum.
The choices today for business collaboration is such that it’s almost criminal not to be using such a system as Google Docs, Box.net or Drop.io etc
Sharing and collaborating on content is key for improving business productivity by making workflows simpler and working across locations and device platforms easier.
Get in touch for help in understanding how collaboration tools such as Google Docs can benefit your business.
